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Anyone who has worked on Digital Accessibility Initiatives knows how challenging it can be to meet ADA and WCAG guidelines. Often there are many people contributing to bringing resources up to date to meet the needs of students with disabilities. We found that we had people willing and able to remediate and work towards digital accessibility, but we needed a way to track the workload and gather data about the impact we were making on campus.
In collaboration with our campus' Student Accessibility & Advocacy Office, I built a tracking system in Smartsheet so that we could coordinate our efforts and work more efficiently. We are making use of three main Smartsheets at this time:
Activity Tracker - The starting point and where we spend most of our time. This is our glorified to do list, and is able to track data from current remediation projects.
Captioning - Machine Captions aren't enough to reach ADA accessibility guidelines, so we have a running list of videos that need to be reviewed for current projects
Course Management Master - when projects are finished, we move them to archive versions of the Activity Tracker and Captioning Sheet, so it was important for us to have a place where all current and historical data was aggregated.
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